Document Scanning for Construction & Engineering Firms
Struggling to digitize oversized documents? No problem, we have your solution.
Document and Large Format Scanning Services
DRS has the solution. DRS offers a complete scanning service and electronic filing system for architects, engineers, and construction professionals that stores and retrieves all sizes of paper documents.
With just the push of a button, DRS:
- Instantly and easily finds any document. Our scanning service will convert them for you.
- Automatically creates backups of your paper files for safe, offsite storage.
- Secures sensitive documents from unauthorized access.
- Allows multiple users to access the same document at the same time.
DRS scanning services and software improves your bottom line by allowing you to reclaim office space and increase efficiency. We eliminate costly searches for lost or misplaced files, while at the same time improving your ability to serve your customers. We can also help you digitize and access “A” to oversized “E” documents instantly from any PC across a LAN, WAN or via the internet with an easy-to-learn user interface that functions inside of a standard web browser, without special software.
DRS applies powerful technology to improve productivity. But, what sets DRS apart is its natural fit into your day-to-day business operations. It’s pre-configured and pre-tested to eliminate costly, time-consuming integration challenges, so you’ll be up and running quickly and painlessly.
Reduced Labor Costs
DRS offers an efficient process for sorting, filing and retrieving records from your desk in literally seconds, allowing you to minimize your personnel requirements and assisting you in complying with the records retention requirements of your governing body. The GSA estimates that it takes on average seven minutes to retrieve a file. With DRS finding that same file will take less than two seconds. And you can share it with others immediately, including e-mailing or faxing it, without ever leaving your desk.
Accessible from Any Location
Standard PCs linked on a local area or wide area network (LAN or WAN) can scan, view, fax, print or email documents stored on a shared DRS system. You can also access your information from mobile devices such as iPhones or tablets.
Multiple users can even access the same document at the same time – a DRS -stored document is always available. And all of this flexibility comes without the need for special software or equipment. DRS is built inside of a standard (yet secure) web browser that is very easy to learn and use.
Security Prevents Unauthorized Access
DRS has powerful security features allowing you to determine who in your organization has access to certain filing cabinets or folders. These security features protect the privacy and confidentiality of your cabinets, folders, and documents. But even if a user is granted access to certain cabinets or folders, you can also determine what the user is allowed to do.
You may, for example not grant certain personnel privileges to delete or modify documents, or to e-mail or fax them. The system keeps a complete audit trail on every document stored in the system and keeps track of what actions were taken on documents, and by whom.
Flexible Filing Options
Using DRS filing is easy and familiar, just like filing your paper files in folders and filing cabinets. Our scanning Data Centers will prepare them exactly the way you need them. Text-based filing permits extensive cross-referencing (or the ability to retrieve documents by searching for any words they contain). Data fields allow for a more structured filing system. We’ll help determine what works best for you.
Safety from Disaster
Mission-critical technology assets and operations require the highest-level security features, and the DRS data center delivers multi-level physical security. All areas of the centers are monitored and recorded using CCTV, and all access points are controlled via biometrics. The DRS data center features 24×7 onsite technical staff that proactively monitors our technology systems. All of your documents and files are backed up to two different locations each evening. There is no additional cost for this valuable disaster recovery feature.
Documents of All Sizes
DRS storage and retrieval options can be utilized for both your office-size documents and for all oversized engineering plans and documents. We offer a full range of blueprint and drawing scanning services.
Handy Document Annotation
Add highlights, sticky notes or other annotations to any document without altering its integrity. Plus, you can black out confidential information so only privileged users can view it.
Save Time and Money
Construction, engineering and architecture professionals across the U.S. are already reducing their costs and enjoying instantaneous access to vital information with DRS. Maybe it’s time you did, too. For more information on how to improve your productivity and work quality, or to receive a free, no-obligation trial, contact DRS.
Contact DRS Imaging
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Contact us today to start your digital transformation project.